Several years ago, like in 2017, I made several posts on this blog under the title “Editing Workshop.” These were focused on specific ways to strengthen your writing by honing your editorial eye. The topics included commas, parallelism, and lead paragraphs. (You can use this blog’s search function to find the rest of them.) Readers found them useful, and so did I. A just-completed copyediting job convinced me that it’s time to resume the Editing Workshop, so first a few words about that.

This job was huge. Biographical nonfiction, more than 1,400 pages; close to 360,000 words. Many, many names, places, and dates to verify. My style sheet was 15 pages long, and 9 of those single-spaced pages were devoted to personal names.

With any book-length job, the copyeditor gets to know the author’s style pretty damn well. Living with this particular author’s style over 1,400 pages — about six weeks — was like taking an extended road trip with someone you barely know. Come to think of it, it’s something like an arranged (temporary) marriage: the production editor (PE) emails you to ask if you’re interested in Job X, and depending on schedule, interest in subject, and/or bank balance, you say yes or no. If you say yes, you’re off on a new road trip.

Copyeditors who freelance for publishers often have zero one-on-one contact with the authors of the manuscripts we work on. We know them mostly through their words, perhaps supplemented by an author’s reputation, previous books, website, and so on. They know us entirely from the edits and comments we make on their pages and from our style sheets. In the case of this particular (major U.S. trade) publisher, they don’t even know our names. When I take a job from this publisher, I change my username in Word to Copy Editor, and that’s how all my comments are slugged.

This anonymity makes a certain amount of sense, but at the same time it can contribute to the sometimes-fraught relations between copyeditors and authors. More than once I got rather annoyed with this author: Didn’t anyone ever tell you that you shouldn’t . . . Now that the author is going through the copyedited ms., maybe it’s a good thing that anonymous “Copy Editor” can’t be tracked down online.

So think of this and the next couple of Editorial Workshop posts as guidance I would give to this author if we could communicate directly. And since these are all things I’ve seen in works by other writers, I have this hunch that my comments may be useful to you too.

Variety May Be the Spice of Life, but Consistency Matters Too

When any writer — including me — uses the same noun, verb, or modifier twice in one paragraph, or several times on one page, I instinctively flag it and usually suggest an alternative. We’ve all got that down: Repetition isn’t a good thing, unless it’s intentionally done for effect.

After all, didn’t Ralph Waldo Emerson famously write “A foolish consistency is the hobgoblin of little minds, adored by little statesmen and philosophers and divines”? And didn’t Oscar Wilde say that “Consistency is the last refuge of the unimaginative”?

When Emerson is quoted on the subject, the word “foolish” is usually left out. Emerson understood that not all consistency is foolish. More to the point, when it comes to writing, attempts to avoid consistency can look pretty foolish. It isn’t hard to recognize when writers rely overmuch on their thesaurus. Synonyms often aren’t exactly interchangeable. One may have associations or nuances that another doesn’t.

My author’s problem was with names. Here’s a simple version of what I’d come across:

Joan greeted her daughter’s teacher. Henry had only moved to town two years ago.

Nothing in the previous text suggests that “teacher” and “Henry” are the same person. The reader might sensibly jump to that conclusion — only to learn a couple of sentences later that Henry is the daughter’s playmate and the teacher is his mother.

Other instances were more complex, and more confusing. In the space of four sentences, the same person might be referred to by first name, last name, job title or military rank, and — for good measure — home state. To make it more fun, remember those nine pages of personal names? This book has a long list of players, and not a few of them have similar names, sometimes because they’re related.

The short version? Make it clear who you’re writing about. This is especially important in nonfiction dealing with real-life people, but it matters in fiction too. Fiction writers can be intentionally cagey when the plot requires it and not let on at first that “Joan” and “the Georgia native in the green sweater” are the same person, but caution is advised here too.

Consistency, in other words, is your, and your reader’s, ally.

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If you’ve got a question that might make a good topic for an Editing Workshop post, leave a comment here or use the contact form on the menu bar at the top of this page.