Editing on Paper

When I started editing for a living, “editing on paper” was about as noteworthy as swimming in water — like what else was I going to edit on — parchment? calfskin?

Now most editing is done on a computer screen. Editing on paper is a novelty. Some editors I know won’t do it. Quite a few of those a generation younger than I, and those who started editing professionally in middle age, have never done it.

I still do it on request. In fact, I just started a paper copyedit for a trade publisher client. It’s a 700-page nonfiction baby, with a short bibliography, no endnotes, and a 65-page “essay on sources.” I’m adequately supplied with red pencils and Post-its, and I still know copyeditor’s and proofreader’s marks as well as I know the alphabet.

My work nook. It’s much more cluttered than it was when I took this picture.

My little workspace — a comfy recliner, a lapdesk with my laptop (her name is Kore) on it, flat surfaces on either side — no longer lends itself to editing on paper. To my left, for instance, is a short row of editorial essentials: Merriam-Webster’s Collegiate Dictionary, 11th ed.; The Chicago Manual of Style (16th ed. — the newer 17th edition is on the floor next to my chair); Words Into Type; and Amy Einsohn’s Copyeditor’s Handbook.

Trouble is, the editorial essentials I use most often — which is to say “continually” — are online. My subscription to Merriam-Webster’s gives me access not only to the Collegiate but to the vastly larger Unabridged.

When I left my first staff editor job — in the publications office of the American Red Cross in Alexandria, Virginia — in (gasp) 1981, my colleagues gave me as a parting gift a copy of the Unabridged, formally Webster’s Third New International Dictionary. It’s far too unwieldy for regular use. It needs to sit on its own lectern, where you don’t have to wrestle it into your lap. This was indeed the setup in the Red Cross publications office: “Web 3” rested on its pedestal at one end of the editorial section and the venerable “Web 2” — Webster’s New International Dictionary, second edition — sat at the other. We editors each had the current edition of the Collegiate (IIRC it was the 9th) in our cubicles.

Arbiters of style, in hardcopy

I also subscribe to the Oxford dictionaries, which include not only British English (BrE) and the U.S. variety (AmE), but several other languages as well (Spanish, French, German, Italian, Arabic, Russian, Chinese, and Portuguese). Oh yeah, and access to Hart’s Rules, a popular BrE style guide, among other useful tools.

The American Heritage Dictionary doesn’t require a subscription for its online edition, though I’d happily buy one if it did because I use it a lot, and about a year ago I finally broke down and subscribed to the online Chicago Manual of Style because they were offering a good deal when the 17th edition came out in print.

You can imagine how much space all these reference books would take up in hardcopy, and did I say that I live and work in a studio apartment? Not to forget the geographical, biographical, and bibliographical resources that I use for routine fact-checking. My style sheet for a just-completed job included six and a half single-spaced pages of personal names alone, every single one of them verified by me. In the pre-digital days, I would have required access to a research library to accomplish this, and it wouldn’t have been expected: a common publisher’s guideline for copyeditors runs something like “check facts as long as it doesn’t add appreciably to your billable time.”

The digital age has contributed to considerable mission creep on this one. Checking names, dates, and even quoted material doesn’t add appreciably to my billable time, so I do a lot more of it than I did in the old days. The big challenge is keeping it from adding appreciably to my non-billable time. From childhood I’ve been one of those people who goes to look something up in a dictionary or encyclopedia, falls down the research rabbit hole, and emerges an hour or two later having learned all sorts of neat stuff that may or may not include whatever I was looking up in the first place. The World Wide Web laughs at “billable time.”

Social media is, if anything, even worse. I belong to several editing-related groups on Facebook. This is where I go to find answers that aren’t in the dictionaries or style guides, like “Is this sense of ‘set off’ common in the U.S.?” Pretty soon, though, I’m responding to another editor’s query, or checking up on breaking news, or reading an interesting commentary that a friend recommended. Rabbit holes and looking-glasses everywhere!

Gizmo with beer can. I have been a T. E. Lawrence fan since I was about 9. My taste for beer is relatively recent.

So when I edit on paper, Kore the laptop sits on her lapdesk on the floor at my feet, usually with the lid closed. To wake her up every time I want to check a name or date would absolutely add appreciably to my billable time and wreck my concentration too. So I flag the things I want to look up on Post-it notes and do it all in batches.

For access to dictionaries, I use Gizmo, my little tablet. I guess I could use Gizmo for fact-checking too, but the small screen and the virtual keyboard are not my friends, so I don’t.

Logging words, names, and style decisions in my style sheet is likewise clunkier when I edit on paper. (Aside: If you aren’t on a first-name basis with style sheets, check out my 2014 blog post on the subject: “What’s a Style Sheet?” You may already be keeping one without calling it that. When it comes time to work with an editor, your editor will be seriously impressed if you give her/him a style sheet. Trust me on this. )

When I edit in Word, it’s easy to flip back and forth between manuscript and style sheet, and to copy and paste words and names from one to the other. When editing on paper, I start my style sheet on paper, then when Kore’s back on my lap for a look-up session I create a Word file for it, print it out, log new words and style choices on it as they come up, then add them to the Word file at the next opportunity. And repeat, repeat, repeat till the job is done.

Word processors make style sheet maintenance so much easier because they can alphabetize long lists in a second or two. (I’m not going to even try to explain the grid system many of us used in the old days.) But once you’ve edited electronically, the biggest drawback of going back to paper is the lack of CTRL+F (Command + F on a Mac): the Search function. Once upon a time, if, say, the spelling of a name seemed slightly “off”, I could often find the earlier spot where it was spelled differently, even if I hadn’t noted the page number in my style sheet. Thanks to CTRL+F this facility has largely, though not completely, atrophied. I can now confirm my hunches in seconds. If I want to change an earlier style choice (often about hyphenation or a variant spelling), I can easily revisit and revise all previous instances.

So when I edit on paper, the publisher’s production editor provides an electronic copy of the manuscript. I edit on paper, but I search in Word. The same goes for proofreading: I generally mark up the hardcopy, but I have the PDF on my laptop in case I need to search, which I will, multiple times, before the job is done.

Back to Wolfie World

OK, I’m back — I think.

This morning I got back to Wolfie.

Postcard from Mary Likes Postcards. Check out her Etsy shop — lots of good stuff!

Word, which never lies (though it rarely tells the whole truth either), told me that I’d last opened the file on October 2. That sounds about right. That’s when I pushed it aside to focus on doing my bit for the Blue Wave while completing enough paid work to buy groceries, pay the rent, and rationalize the campaign contributions I was putting on my credit card.

Despite some high-profile disappointments, the Blue Wave was pretty spectacular. How spectacular wasn’t immediately obvious, but it was looking pretty good when I gave my “Post-Election Pep Talk” a couple days after the election.

In November I busted my butt to meet deadlines that wouldn’t have been so pressing if I’d done more work and less politicking in October. Now the deadlines are mostly met, accounts receivable are up, and the political outlook is brighter than it’s been in two years, so it’s all good. At the beginning of the month I swore off buying beer till I’d paid down my campaign-related credit card debt. I didn’t miss the beer as much as I thought I would; the campaign-related credit card debt is, if not quite liquidated, then well under control; so that’s pretty good too.

So this morning I finally got back to Wolfie. I didn’t do any writing — after two months away I had to get reacquainted first. I’m maybe two scenes away from finishing draft 3, which was a dangerous place to leave off. Drafts 1 and 2 didn’t go through to the end because until I was well into draft 3 I didn’t know how it was going to work out. Well, that’s not quite true: I had a good idea of how I hoped it would work out, but I didn’t know how my characters were going to get there.

Before I put Wolfie aside to devote more time and creative energy to politics, a promising path had appeared. Whenever I thought of getting back to it, a seductively sensible inner voice said, “Why bother? Your characters have figured it out, you know what’s going to happen, why waste your time writing it?”

Compounding that — well, with the country in desperate straits, how could I possibly justify spending hours upon hours upon hours on completing a novel that only a handful of people will ever read?

Word, which never lies, tells me I’ve so far spent 14,988 minutes on Wolfie since the file was created on March 20, 2017. That’s about 250 hours. Once again, however, Word isn’t telling the whole truth because I’ve been working on Wolfie for considerably longer than that. I started draft 3 on March 20, 2017. I could open the hibernating files for draft 1 and draft 2 and learn how many minutes I spent on each, but no, thanks anyway, I’d rather not.

So this morning I took a deep breath, opened draft3.doc, and jumped in about a hundred pages from the end. Within minutes I was back in Wolfie world, reading critically enough to be trimming words here and there but mostly remembering why for something like four years now I’ve been determined to do justice to these characters and their stories.

Last week on impulse I ordered not one, not two, but three new fountain pens. I already have too many fountain pens — like eleven. Fountain pens are for first-drafting. With Wolfie I’m deep in revise-and-rewrite mode, except when I’m brainstorming in longhand to get through a stuck place: then the fountain pens come out. But three new fountain pens? It’s almost as if the muses are sure that there’s another project coming after Wolfie and they want me to be ready.

Ink blot #1

Ink blot #2

Group(s) Work

Allison Williams’s post about organizing a writers group for NaNoWriMo (National Novel Writing Month, in which writers aim to complete the first draft of a novel in one month) has useful tips for starting writers groups in general. Note especially that in her NaNoWriMo group not everybody is working on a novel, but one guideline is “Set a big goal” — something you’ll have to stretch to complete in a month. Write on!

BREVITY's Nonfiction Blog

We’re gonna write…ya wanna make something of it?

Remember that class where the teacher put people in groups and everyone shared a grade? How there was always that one person who slacked and drove everyone else crazy, and someone (possibly you) who worked double overtime to get the project done so you didn’t all fail?

Yeah, groups can really suck. Even writing groups, where we’re all there voluntarily…but so is That Writer. Plus the people who read too long, or ask for professional-level editorial feedback for free, or are all at wildly different levels.

But writing groups can also be great. November is National Novel Writing Month (NaNoWriMo), in which writers all over the world shoot for 50000 words, from scratch(ish). I was on the fence about whether to participate: I’m really more of a memoirist…it’s a big commitment…my mom’s coming to town and I want to take her…

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Mini-Interview with Leslie Pietrzyk

This caught my eye on Facebook because I’m intrigued by flash fiction and tempted to try it. A new member of my writers’ group writes it, and I’m finding it challenging as a reader — in very good ways.

tommydeanwriter

headshot, serious.jpgWhy do you write flash? What makes it different for you?

I don’t think of myself as a natural flash writer; I generally write novels and long short stories. I couldn’t write a poem if my life depended on it. But six-ish years ago, I started thinking about flash when I was working on THIS ANGEL ON MY CHEST, a book of stories that plays around with form. I challenged myself to write something short, to tell a complete and harrowing story in as few words as possible. (Here’s the result.) Now, I love the compression and the gut-punch of a successful piece of flash, that sense of illumination like a firework ripping through a dark sky. I like the power of what’s missing, of the ripples of what is suggested and implied and hidden. I explore the role of silence a lot in my fiction, whether real or…

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Decluttering

Any writer worth her salt has dozens of creative procrastination techniques in her repertoire. My favorites include dusting, vacuuming, and washing whatever dishes there are in the sink. Playing Spider solitaire is also right up there.

Procrastinator’s toolkit

Most writers worth their salt have at least some idea what they’re up to when, say, the blue-gray carpet suddenly seems so white with dog fur that it has to be vacuumed right now. The dog fur didn’t get there overnight, after all.

So when the towering pile of paper next to my work chair suddenly seemed too out of control to be borne, I was suspicious. I was closing in on the end of Wolfie, draft 3. I’d just completed a scene that had been giving me trouble, and I had no idea what happens next: exactly the sort of scenario that makes procrastination such a compelling option.

However . . .

I’d several times brushed past The Pile and knocked a cascade of papers to the floor. Papers that then had to be picked up and re-piled. Picking up papers delayed my getting back to work — perhaps this was a form of procrastination?

Aside: Writers know how sneaky Procrastination can be. Some of us have been known to use writing to avoid writing.

Aha! Down at the bottom of the pile I spied three yellow pads with plenty of blank sheets on them. When I don’t know what happens next in a work in progress, the surefire way to find out is to write in longhand, and to write in longhand blank paper is needed. Excavating The Pile wasn’t procrastination — surely it was a necessary step in the process?

Carefully I removed The Pile from table to floor, sat down next to it, and started sorting it into three piles: Keep, Put Somewhere Else, and Toss.

I didn’t keep an inventory of what I found there — that would be serious procrastination — but I did uncover folders, notebooks, and random papers related to three major projects, two ongoing and one completed last March, including the marked-up printout of Wolfie, draft 2, which I hadn’t referred to in months. Luckily there were no unpaid bills, jury summonses, or anything that had to be dealt with ASAP last June.

The Pile is now one third its former height. It does not cascade to the floor when I brush carelessly past it. Virtually everything in it is related to Wolfie. (The marked-up copy of draft 2 is now in the recycle pile.) Now I can get back to work . . .

. . . as soon as I blog about taming The Pile.

The Pile, reduced to a third of its former self. It used to tower over the books at left. See? There really are usable yellow pads at the bottom.

 

On Research, Writing, and the “Rambling Path”

Says the author: “I never quite know what I’ll need until I’m writing, so really, I could argue that everything is research.” Exactly.

At the moment I’m doing the kind of research that almost anyone would call “research”: finding out what happens at the local hospital when an 11-year-old survivor of sexual abuse shows up with two adult friends and (eventually) her mother. The next step is to go sit in the ER waiting room for a while and just take it in. It’s always easier for me to write a scene when I can visualize the setting. Sometimes the setting becomes clearer as I write.

BREVITY's Nonfiction Blog

zz Coffelt photo 400x600By Allison Coffelt

“Excuse me.  Can I ask you a few questions?” I say as I walk up to someone.  “I’m here doing some,” I flip open my black, two-fold wallet. The camera cuts to a close-up of a glinting gold badge.  “Research.”

This is how I sometimes imagine it, as a cheesy crime drama, with research as my credential.  I love research.  I love research so, so much.  Though it took me a while, now I even love to call it research; there is power in that label, and the way it offers me a little extra confidence to walk around, asking better questions.  A walk in the woods trying to improve plant identification?  Research.  A trip to the museum?  Research.  A rock concert? Sure; that’s research.  I never quite know what I’ll need until I’m writing, so really, I could argue that everything is research.  Though I do…

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How Many Characters?

In a recent post to an online editors’ group, one editor noted that she was only halfway through a mystery novel she was critiquing, there were already 30 named characters, and the author had just added 4 more. How many is too many? she asked.

Another editor recalled working on a novel that introduced 30 named characters in the first chapter.

dog coming down hill

Travvy, on whom Wolfie is based

Hmm, I thought, and went off to count the number of named characters in Wolfie, my novel in progress. Maybe I had too many?

Since midway through the first draft I’ve been keeping a list of characters, mainly so I can keep track of names, siblings, ages, birthdays, anniversary dates, and what they drive. So it wasn’t hard to  come up with a tally of 56 humans and 3 dogs. (One of the latter is currently the title character. He’s safe.)

Is 56 (or 59) too many characters for a novel that in this almost-complete third draft is about 101K words long? Probably 10 or 12 of those named characters are the relatives or friends of more important characters. They’re mentioned in passing or show up in one scene. I would not expect readers to remember their names on a pop quiz.

So how many significant named characters were there? I counted again: 14 or 15. These characters all play important roles in moving the plot and subplots forward. Their choices make a difference. They’re the ones I’ve been getting to know better and better with each draft. When the plot comes to a fork in the road, they’re the ones I turn to to find out what happens next.

Ask me what Wolfie is about and I’ll respond with something like “the rescue of a dog, the rescue of a girl, and how they rescue each other.” From the very beginning I’ve had three characters: the dog (Wolfie), the girl (Glory, who’s in sixth grade), and, since both of them need another rescuer, Shannon (a 50-something woman who lives up the road from Glory).

Shannon is a protagonist in my first novel, The Mud of the Place, so she came with a supporting cast, four of whom play significant roles in Wolfie. My next question was “What do Wolfie and Glory need to be rescued from?”

For Wolfie, this was easy. He’s a malamute. Malamutes generally have a strong prey drive. In this area quite a few people keep livestock and/or free-range fowl. Wolfie needed to be rescued from a home he could escape from with impunity. The scenario I came up with involves nine or ten named characters who disappear off the radar once Shannon reluctantly adopts Wolfie.

Glory’s situation is much more challenging. Shannon senses that something’s not right at Glory’s house, but she doesn’t know what, and Glory (who, along with Shannon, is a point-of-view character) doesn’t have access to some of her own memories. Glory started out with a family: mother, stepfather, and younger half-brother. Who and where was her birth father? I wondered. The answer to this turned out to be very interesting. It also added four named characters to the cast, only one of whom plays a major role.

How to convey Glory’s dilemma when she can’t articulate it and Shannon and others outside the family can’t see it? This has wound up driving the plot and introducing another major character: Amira, the therapist who counsels Glory when she starts seriously acting out in second grade.

It also prompts Shannon to revisit her own past, which was hinted at but never elaborated on in Mud of the Place. As a teenager she fled her alcoholic, often violent family and has had little to do with any of her blood relatives in the decades since. Enter her younger sister, Jackie, now sober and wanting to re-establish contact. Their relatives have names, as do Jackie’s two adult children and ex-husband, but Jackie’s the important one.

Amira and Jackie, both added to serve the plot, have become fully developed characters in their own right. So has Hayden, Glory’s best friend and classmate, with whom she talks frequently at recess, both sitting on the playground swings. Other named characters — town officials, neighborhood farmers, partiers at a retirement celebration — do their bit and then exit into their own (as far as I know) yet unwritten stories.

The big surprise has been Glory’s mother, Felicia. As the story unfolds, Shannon can’t get over how badly she underestimated Felicia. I did too. A bit of advice: Some of your minor or walk-on characters may have more to say than you realize at first. Listen.

P.S. Here’s a good post on managing the character count by editor Marta Tanrikulu, a participant in the discussion I mentioned at the beginning of this post. It specifically addresses fantasy and science fiction, but much of it applies to any kind of fiction, and maybe memoir and other creative nonfiction as well.

On Not Writing

Can anyone out there not relate to this? Here’s a bracing dose of “how to keep going.”

BREVITY's Nonfiction Blog

Happy children! Loud happy children!

This is the blog post I didn’t write because it was a terrible idea. So why even start?

This is the blog post I didn’t write because the ceiling was leaking.

This is the post I didn’t write because I couldn’t figure out the coffeemaker and then I knocked it over.

This is the post I didn’t write because jet lag.

This is the post I didn’t write because the goddamn neighbor’s goddamn TV is so goddamn loud I can make out words through the wall.

This is the post I didn’t write because Facebook made me mad. And sad.

This is the post I didn’t write because I sat down and then the doorbell rang.

This is the post I didn’t write because I’d rather take a walk and self-care is important.

This is the post I didn’t write because don’t force it.

This…

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Skip It, Move On, Come Back Later

I’m forever saying, chanting, and otherwise reminding myself that “the way out is through.” This is true, but often it’s distilled down to “Just do it!,” which can be useful but sometimes isn’t.

Sometimes the way through is circuitous. Sometimes it’s so circuitous that it looks like procrastination, like when you give up in frustration, go for a walk, and come back with an insight that eluded you while you were staring at the screen, or when you take an entire week’s break from the work in progress to do something else, maybe writing-related or maybe not.

So one of my characters — Felicia, the mother of one of my viewpoint characters, Glory — just made a momentous and unexpected discovery. With each draft, Felicia is becoming more crucial to the plot, but she started off as a bit player and I still didn’t know her very well. My hunch was that she’d call Shannon, the other viewpoint character, but I didn’t know what she’d say. So I left a note to myself at that point in the file and went on.

Plenty of writers do this regularly: When a scene isn’t jelling or they need to do more research, they skip over that part and come back to it later. This is far better than getting stalled at the troublesome spot, but I’m not all that good at it. When I leave gaps behind, I feel like I’m balancing on a rickety ladder. Nevertheless, I kept climbing, looking uneasily down at the ground from time to time.

A little while later Shannon was about to fill her friend Jay in on a totally different story and what came out of her mouth was a sketch of a post-midnight call from Felicia. It turns out Felicia was furious, she and Shannon reached a détente, but at the end of the conversation her trust in Shannon was still shaken.

The actual phone conversation remains to be written, but now I know Felicia better than I did before. One reason that the first two drafts of this novel didn’t reach a climax is that much depends on what Felicia does when a major secret is revealed and I didn’t know Felicia well enough to hazard a guess. But now that I know what went on in that phone conversation, the end is getting closer.

Sometimes you can move characters around like pieces on a chessboard. Other times they want a say in the matter. In those cases the way through may be to let them have it, even if you have to wait a bit before you hear what they’re saying.

Shortening

The word count on draft #3 of Wolfie just slipped below 100000, from six digits to five, from this:

Word count for draft #2

to this:

Word count for draft #3 (in progress)

I cheered out loud, though (or maybe because) no one but the dog could hear me. Once he realized that no outing and no treats were coming his way, he went back to sleep.

I’ve blogged before about how I don’t count words when I’m writing. It’s true: I don’t — but I sure notice the word count when I’m revising.

I expect my early drafts to sprawl. Early drafts are my discovery phase. With nonfiction, I’m discovering what I know and think about a subject. With fiction, it’s discovering what my characters are up to. In Wolfie I’ve given them a puzzle to solve — several puzzles, in fact.

Some of the puzzles weren’t there at the beginning. They’ve appeared in the writing, and they’re turning out to be interrelated in interesting ways. This is also true of some characters. Shannon thought she’d left her alcoholic family far behind. I was as surprised as she was when her younger sister, Jackie, left a message on her answering machine.

I’m not much of a gardener, but I steal imagery from gardens all the time. Significant revelations sprouted in the second half of draft #2. In draft #3 I’ve worked their roots in earlier and let them grow in fresh soil. Those early clues have served their purpose, but now they’re superfluous. Zap zap zap.

Basil sproutlings

This is more like pruning, or pulling excess seedlings. I’ve been doing this on and off all month to my basil plants. I wish I had enough containers and a big enough garden to give all the little seedlings a good home, but I don’t, and if I don’t give a few of them room to grow there’ll be no pesto for me in September.

“Kill your darlings” is a writerly cliché — I think it means don’t get too attached to your lovely phrases, sentences, and paragraphs — but at this point I’m not having much trouble deciding what to keep and what to delete. This is a good sign. It means I’m focused more on the story and not so much on my precious prose. Sure, some of the phrases, sentences, and paragraphs are lovely, elegant, clever, whatever, but they’ve served their purpose. They’re history.

Sometimes, though, I hesitate: Is this sentence or paragraph or scene superfluous, or does it add something important to the story? Is this word really a better choice than that one? I take my hesitations seriously. In these cases, I track my changes in Word so I can reconsider them later. I flip back and forth between the revised version and its predecessor. I don’t have to decide — yet.

When I come back a few days later, the issue has usually resolved itself without my worrying about it. Time may be the self-editor’s most important ally.

I don’t have a target length limit in mind for this book. I want it to find its own best length, but I don’t want it to wind up as a doorstop either. So how do I know what’s essential and what’s peripheral? Wolfie is the story of a woman, a girl, and a dog. Each one of them has a backstory that could probably be a novel, or at least a novella, in itself. I need to know a lot of that backstory, but not all of it belongs in Wolfie. 

When Shannon’s sister Jackie showed up, though, I saw immediately that her story cast both light and shadows on Glory’s, and it helped show Shannon the way forward. At first the extended sequence where Shannon shows Jackie around Martha’s Vineyard (where Shannon and I both live, albeit on different planes) seemed like an extended detour from the real story, but as it took root and grew, I realized it wasn’t. In draft #3 I’ve been integrating it with the other main threads and watching it deepen and grow.

When I’m revising, my rational mind is wide awake and overseeing the process, but so much of revision is done by feel: I have a hunch, or I just know. Which makes it hard for the rational mind to explain, but I keep trying.